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Picture this: You're finishing up a perfect email to a potential client, and you've proofread it about 15 times. It looks good, so you hit send. That's when you realize you forgot to include the correct email signature—perhaps the most important part of an email.
Sound familiar? You can avoid the above confusion by creating an official signature with the HubSpot Email Signature Template Builder tool. Our guide below provides the step-by-step instructions you need to set up a new custom email signature.
Why your email signature is important
Before we walk you through creating a proper email signature, let’s review why having one is so important.
First, a professional email signature is more than just your name. Think of your Brazil Phone Number List email signature as an electronic business card—it should include your company name, contact information, and business logo. Not only will this make it easier for your clients to get in touch with you, it will also help you build brand awareness and make your emails look polished and legitimate.
Legitimacy is another key component. A personalized signature builds trust between you and your recipients, reassuring them that they’re speaking to a real person and not just a robot. That way, they’re more likely to read and respond to your emails, increasing engagement.
Elements of a strong email signature
A professional email signature can help you connect with more potential customers. But to create a signature that stands out, you need to include more than just your basic contact information. Elements of a strong email signature include:
Consistent branding: Make sure your email signature style is consistent with your brand’s colors and fonts. You’ll also want to include your company logo, which should be consistent across all of your marketing materials, including your website, business cards, and letterhead.
Relevant Links: Include a link to your company website and other relevant links in your email signature. The easier you make it for people to connect with your business, the better.
Social Media Icons: Add your business’s social icons to your signature to encourage customers to check out your brand’s platforms. Doing so can also help your brand gain more followers.
Legal Disclaimer: Depending on the industry you are in, you may be required to provide a disclaimer regarding confidentiality and copyright. By placing this disclaimer in your email signature, you will know that it is included in every email you send, which can help you and your clients mitigate legal issues.
Reasons to Use the HubSpot Email Signature Generator
We're big fans of the HubSpot Signature Generator because it makes it easy to create a professional email signature. Instead of having to configure one yourself, HubSpot has a variety of templates to choose from, allowing you to create a personalized signature in minutes.
With this email signature generator you can:
With this email signature generator you can:
Boost your email signature marketing efforts: Drop a link to your latest marketing campaign plus a dazzling banner to entice readers to click.
Grow your social media followers: Add icons with social links across your platforms so your readers can stay connected.
Show some personality: Include headshots and other eye-catching design elements to leave a lasting impression on your readers.
Improving your signature is one of the easiest ways to take your company and marketing emails to the next level . The best part about this software? It’s 100% free! That’s right, anyone on the internet can use this free email signature maker— you don’t even need to create a HubSpot account.
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How to Use the HubSpot Signature Generator
Now that you know all the benefits that the HubSpot Email Signature Template Generator can offer, it’s time to set up your own custom signature:
1. Select a signature template
First, choose your email signature template from HubSpot’s pre-made templates . There are 6 different ones to choose from, so you can take your time and choose the one that best suits your needs.
Hubspot Signature Generator 4
Once you’ve chosen a template, you can make changes. To do this, click on the paintbrush icon in the generator. You can modify the text, fonts , and colors. This way, you can choose a style that’s cohesive with your brand.
2. Enter your contact information
Once you've chosen your template, it's time to personalize it with your contact information. You'll need to provide your first and last name, as well as the name of your current position, department, or company.
Hubspot Signature Generator 3
If you wish, you may also provide additional contact information. This information may include a phone number, address, website, or links to any relevant social media accounts, such as your LinkedIn page.
3. Upload your company logo
After entering your contact details, the HubSpot Signature Maker will prompt you to upload your company's logo. To do this, simply copy and paste the link to your photo in the designated box.
Hubspot Signature Generator 2
4. Generate an email signature
Once your email signature is ready, click on the "Create Signature" button listed below the template. Now all that's left to do is attach it to your emails. The steps may vary depending on the email provider you use, like Gmail, Apple Mail, Outlook, or Yahoo. Most email systems will have an option in their settings to add a customized email signature. There, you'll paste your email signature into the correct box, save your changes, and voilà! You're ready to send emails with a neat, professional signature.
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